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MarCom Project Request Form

1Getting Started
2Point of Contact
3Project Details
  • Submit your requests for marketing and communications support through this handy form! Take a moment to review Working with SHCS Marcom (CWL login required) to ensure your project is set up to succeed.

    Note that all projects should be vetted by your department's Director before you submit.

    Requests will be evaluated and scheduled based on SHCS priorities, urgency and team capacity.

    Questions?

    Vancouver campus:

    For questions related to UBC Bookstore, Campus Mail, Conferences and Accommodation, Food Services or Parking, email Connor Barnsley. For questions related to Child Care, Internal Communications or Student Housing, email Mike McGhee.

    Okanagan campus:

    For questions related to Food Services, Student Housing, or Conferences and Accommodation, email Kristen Thompson.

    Let's get started!

  • e.g., printed materials, freelancing, advertising, etc.
  • Only Associate Directors and above are authorized to approve budgets.
  • e.g. "Sage Menu Update"
  • Check all that apply.
  • Check all that apply.
  • Is there a specific date by which the project needs to be completed or a general timeframe in which you are aiming to have it complete?
    MM slash DD slash YYYY
  • (Optional)
    Drop files here or
    Max. file size: 64 MB.

    Upcoming Events

    Current Month

    april

    OWC Ticket Contest: Whitecaps vs Sporting Kansas City

    17apr7:30 pmOWC Ticket Contest: Whitecaps vs Sporting Kansas City

    Event Details

    Enter for your chance to win one of four pairs of tickets to go see the Vancouver Whitecaps vs. Sporting Kansas City on April 17 at 7:30 pm. Entry deadline: April

    Event Details

    Enter for your chance to win one of four pairs of tickets to go see the Vancouver Whitecaps vs. Sporting Kansas City on April 17 at 7:30 pm.

    Entry deadline: April 9

    ENTER THE CONTEST >>

    Time

    (Friday) 7:30 pm

    Organizer

    Outstanding Workplace Committeeout.standing@ubc.ca

    CalendarGoogleCal

    Trivia Night | OWC Koerner's Pub 1758 West Mall, Vancouver, BC V6T 1Z2

    28apr6:00 pmTrivia Night | OWC

    Event Details

    Calling all trivia buffs! Join a team of SHCS staff for trivia night at Koerner's Pub on-campus—or round up your own crew and make a team. It's Taco Tuesday, so

    Event Details

    Calling all trivia buffs! Join a team of SHCS staff for trivia night at Koerner’s Pub on-campus—or round up your own crew and make a team. It’s Taco Tuesday, so you can enjoy $5 tacos and discounts on beverages while you put your knowledge to the test. There’ll be prizes for the winners, so come hungry and ready to rock at trivia!

    Register by Tuesday, April 14.

    REGISTER >

    Time

    (Tuesday) 6:00 pm PST

    Location

    Koerner's Pub

    1758 West Mall, Vancouver, BC V6T 1Z2

    Organizer

    Outstanding Workplace Committeeout.standing@ubc.ca

    CalendarGoogleCal

    may

    OWC Summer Kick-off Carnival Orchard Commons courtyard 6363 Agronomy Road

    14may11:30 am1:30 pmFeaturedOWC Summer Kick-off Carnival

    Event Details

    Come one, come all. Get ready to welcome summer at the OWC Summer Kick-off Carnival! Join your fellow colleagues for games, activities, food and more. Event

    Event Details


    Come one, come all.

    Get ready to welcome summer at the OWC Summer Kick-off Carnival! Join your fellow colleagues for games, activities, food and more.

    Event Details
    Thursday, May 14
    11:30 am–1:30 pm
    Orchard Commons Courtyard

    RSVP to the OWC Summer Kick-off Carnival by May 5.

    REGISTER TODAY >>

     

    Time

    (Thursday) 11:30 am - 1:30 pm

    Location

    Orchard Commons courtyard

    6363 Agronomy Road

    Organizer

    Outstanding Workplace Committeeout.standing@ubc.ca

    CalendarGoogleCal

    Longest Day Run/Walk Thunderbird Stadium 6288 Stadium Rd, Vancouver, BC V6T 1Z3

    29mayAll DayLongest Day Run/Walk

    Event Details

    Join a crew of your SHCS colleagues and take part in the Longest Day Road Race on May 29, 2026.  Enjoy an evening run on UBC’s beautiful campus followed by

    Event Details

    Join a crew of your SHCS colleagues and take part in the Longest Day Road Race on May 29, 2026.  Enjoy an evening run on UBC’s beautiful campus followed by the best post-run party in Vancouver! There will be a BBQ, live music, kids’ play zone, beer garden and a picnic area!

    This amazing 5K, 10K or Kids’ Mile raises money for the Greater Vancouver Food Bank, along with school track and field programs for elementary age students.

    Early bird pricing until March 15, 2026.

    REGISTER TODAY >>

    On the day of the event, please meet the SHCS group near the bandstand at 6:00 pm—and, if you’ve got one, please wear your SHCS T-shirt!

    For further information, please email marie.booth@ubc.ca.

    Time

    All Day (Friday)

    Location

    Thunderbird Stadium

    6288 Stadium Rd, Vancouver, BC V6T 1Z3

    CalendarGoogleCal

    Go by Bike Week

    30mayAll Day05junGo by Bike Week

    Event Details

    It’s time for the SHCS Road Warriors—one of UBC and Metro Vancouver’s top teams!—to get ready for the next round of Go by Bike

    Event Details

    It’s time for the SHCS Road Warriors—one of UBC and Metro Vancouver’s top teams!—to get ready for the next round of Go by Bike Week from May 30 to June 5.

    We would love to have new SHCS recruits from all departments and divisions join the riders already on our roster.

    The goal is to log the team’s bike rides during Go by Bike Week, any length and for any reason—such as riding to work, for fun or while doing errands. Be part of the change and help make Metro Vancouver a happier, healthier place to live, work and play. Remember–every ride counts!

    Prizes

    Great prizes are up for grabs for all registered riders who log a ride. Check the Go By Bike BC website for details on how to enter the grand prize, a cycling adventure for two!

    How to register

    Already registered on the SHCS Road Warriors team from a previous year?

    • Log on to the GoByBike website.
    • Click on the “Log My Ride” button to enter your kms for each one way trip.

    New to the SHCS Road Warriors team?

    If you are signing up for the first time, set up an account and automatically join the team.

    You can also visit Go By Bike BC to create your account, then click on the Team icon in the website header and register with the SHCS team using the instructions below.

     Choose:

    • Organization: UBC
    • Team (from pull down menu): SHCS Road Warriors
    • Team Captain: Mike McGhee

    Once you’ve joined the SHCS team, register for the event by logging a trip via the Log My Ride button in the top right corner.

    Happy pedalling!

    Learn more

    Learn more about the SHCS Road Warriors.

    Questions?

    Email mike.mcghee@ubc.ca, the SHCS Road Warriors team captain from Marketing and Communications.

    Time

    May 30 (Saturday) - June 5 (Friday)

    Location

    Vancouver

    CalendarGoogleCal

    june

    Go by Bike Week

    30mayAll Day05junGo by Bike Week

    Event Details

    It’s time for the SHCS Road Warriors—one of UBC and Metro Vancouver’s top teams!—to get ready for the next round of Go by Bike

    Event Details

    It’s time for the SHCS Road Warriors—one of UBC and Metro Vancouver’s top teams!—to get ready for the next round of Go by Bike Week from May 30 to June 5.

    We would love to have new SHCS recruits from all departments and divisions join the riders already on our roster.

    The goal is to log the team’s bike rides during Go by Bike Week, any length and for any reason—such as riding to work, for fun or while doing errands. Be part of the change and help make Metro Vancouver a happier, healthier place to live, work and play. Remember–every ride counts!

    Prizes

    Great prizes are up for grabs for all registered riders who log a ride. Check the Go By Bike BC website for details on how to enter the grand prize, a cycling adventure for two!

    How to register

    Already registered on the SHCS Road Warriors team from a previous year?

    • Log on to the GoByBike website.
    • Click on the “Log My Ride” button to enter your kms for each one way trip.

    New to the SHCS Road Warriors team?

    If you are signing up for the first time, set up an account and automatically join the team.

    You can also visit Go By Bike BC to create your account, then click on the Team icon in the website header and register with the SHCS team using the instructions below.

     Choose:

    • Organization: UBC
    • Team (from pull down menu): SHCS Road Warriors
    • Team Captain: Mike McGhee

    Once you’ve joined the SHCS team, register for the event by logging a trip via the Log My Ride button in the top right corner.

    Happy pedalling!

    Learn more

    Learn more about the SHCS Road Warriors.

    Questions?

    Email mike.mcghee@ubc.ca, the SHCS Road Warriors team captain from Marketing and Communications.

    Time

    May 30 (Saturday) - June 5 (Friday)

    Location

    Vancouver

    CalendarGoogleCal

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